Administrative Assistant

Administrative Services
Full-Time Continuous Support Staff

Our Approach

At the heart of everything we do is the child. For 40 years Calgary Academy has been providing an unparalleled environment that embraces students’ unique learning profiles, providing individual pathways to student success! We design engaging, student-centered experiences that nurture a love of learning. Our approach to teaching and learning is supported by our four pillars, beliefs, and the CA Way which empower diverse learners to pursue lives of passion and purpose.

About the Role

Everyone knows that first impressions matter, and the school Administrative Assistant is the face of the organization and our values. Ensuring a compassionate and exceptional client experience for all internal and external stakeholders is your mission and top priority. You are the hub of the school and a go-to person for administrative matters, phone inquiries, visitors, attendance, school events and all things CA! You thrive on multi-tasking and organization is your middle name, as this position is the administrative backbone of Calgary Academy. The Administrative Assistant understands the importance of why we do what we do and acts with the best interest of every child at heart.

Highlights of Key Responsibilities

  • Greet and interact with visitors, students, families and staff which require tact, discretion, courtesy and professionalism, contributing to a warm and welcoming environment
  • Provide exceptional and timely in-person, phone, and e-mail experience to all stakeholders
  • Provide clerical and administrative support to staff, administration, and families
  • Maintain accurate attendance records and monitor student attendance through the day
  • Support the planning, preparation, and execution of school events
  • Manage school supplies, school equipment, and inventory
  • Support administration and staff in necessary communications
  • Demonstrate innovation through fostering creativity, adopting new practices and technologies, modernization, research, and partnerships.


  • Excellent communications skills and ability to work and converse efficiently with all levels of colleagues, clients and external contacts
  • Results-oriented with a strong aptitude for organization and office administration
  • Warm, pleasant demeanor who works well with all personalities
  • Ability to handle confidential information with complete discretion
  • Detail-oriented and able to multi-task effectively despite distractions
  • Ability to prioritize and meet targeted deadlines
  • Loves working with children and in a school environment
  • Team player who possesses a positive, solution-oriented approach
  • Committed to the highest level of professional excellence
  • Highly proficient with computers and technology, including in Microsoft Office applications
  • Experience with PowerSchool is considered an asset

Our Assets

Our culture is defined by REACH and that is visible in everything we do, including continuous efforts to be the employer of choice and to provide the best workplace for all employees. We offer a collaborative work environment and professional learning opportunities, all driven by our strategic plan. We also offer a competitive salary, flexible benefits package, wellness allowance, and a matching RRSP program. This position adheres to the School Calendar which means paid winter break, spring break and summer break!

All positions with the Headwater Learning Group require a positive outcome of a current Criminal Record Check, inclusive of Vulnerable Sector.

Our Application Process

To apply through ADP Workforce Now, click the apply now button below. Please apply by November 4, 2022 to be considered for the role, we will continue to accept applications until the role is filled however it is not guaranteed your resume will be reviewed after the apply by date closes.

Cover Letter

Demonstrate how your skills and experience align with Calgary Academy’s philosophy and mission. After exploring the Headwater Learning and Calgary Academy websites, share what makes you feel particularly connected to the work we do and how you can help us achieve our goals!


Demonstrate your competencies, skills and experience.

We wish to thank all candidates for their interest in Calgary Academy but only those selected for an interview will be contacted.