Administrative Assistant

Administrative Services
Full-Time Continuous Support Staff

Salary Range: $41,000 to $45,000 annually

Our Approach

At the heart of everything we do is the child. For 40 years Calgary Academy has been providing an unparalleled environment that embraces students’ unique learning profiles, providing individual pathways to student success! We design engaging, student-centered experiences that nurture a love of learning. Our approach to teaching and learning is supported by our four pillars, beliefs, and the CA Way which empower diverse learners to pursue lives of passion and purpose.

About the Role

Ensuring an exceptional client experience for all internal and external stakeholders is your mission and top priority. You are the hub of the school and a go-to person for administrative matters, phone inquiries, visitors, attendance, school events, and all things CA! You thrive on multi-tasking, and organization is your middle name, as this position is the administrative backbone of Calgary Academy.

Highlights of Key Responsibilities

  • Creating a Welcoming Environment: Greeting and interacting with visitors, students, families, and staff with tact, discretion, courtesy, and professionalism, contributing to a warm and welcoming environment.
  • Exceptional Communication: Provide exceptional and timely in-person, phone, and e-mail communication to all stakeholders.
  • Administrative Support: Provide clerical and administrative support to staff, administration, and families.
  • Attendance Management: Maintain accurate attendance records and monitor student attendance throughout the day.
  • Event Coordination: Support the planning, preparation, and execution of school events.
  • Inventory Management: Manage school supplies, school equipment, and inventory.
  • Team Collaboration: Collaboration with other school staff, including teachers, administrators, and support personnel, is crucial for ensuring smooth school operations.
  • Problem-Solving: address unexpected issues that may arise in a school environment, such as scheduling conflicts or escalation of issues in emergencies.


  • One to three years of experience in an administrative profession dealing directly with customers.
  • Experience working with children.
  • Results-oriented with a strong aptitude for organization and office administration.
  • Ability to handle confidential information with discretion.
  • Detail-oriented and able to multi-task effectively despite a busy front desk working environment.
  • Highly proficient with computers and technology, including Microsoft Office 365.
  • Experience with PowerSchool and Rycor is considered an asset.

Our Assets

Our culture is defined by REACH and that is visible in everything we do, including continuous efforts to be the employer of choice and to provide the best workplace for all employees. We offer a collaborative work environment and professional learning opportunities, all driven by our strategic plan. We also offer a competitive salary, flexible benefits package, wellness allowance, and a matching RRSP program. This position adheres to the School Calendar which means paid winter break, spring break and summer break!

All positions with the Headwater Learning Group require a positive outcome of a current Criminal Record Check, inclusive of Vulnerable Sector.

Our Application Process

Cover Letter

Demonstrate how your skills and experience align with Calgary Academy’s philosophy and mission. After exploring the Headwater Learning and Calgary Academy websites, share what makes you feel particularly connected to the work we do and how you can help us achieve our goals!


Demonstrate your competencies, skills and experience.

To apply through ADP Workforce Now, click the apply now button below. Please apply by September 29, 2023 to be considered for the role, we will continue to accept applications until the role is filled however it is not guaranteed your resume will be reviewed after the apply by date closes.

We wish to thank all candidates for their interest in Calgary Academy and the Headwater Learning Foundation but only those selected for an interview will be contacted.