Accounting Clerk

Accounting and Finance

Our Approach

At the heart of everything we do is the child. For over 35 years Calgary Academy has been providing an unparalleled environment that embraces students’ unique learning profiles, providing individual pathways to student success! We design engaging, student-centered experiences that nurture a love of learning. Our approach to teaching and learning is supported by our four pillars, beliefs, and the CA Way which empower diverse learners to pursue lives of passion and purpose.

Headwater Learning Foundation (HLF) is the primary fundraising arm and is the organization that safeguards the assets of Calgary Academy. Housing all business services, HLF provides the resources necessary to unleash possibilities in learning and innovation as well as fundraising initiatives.

About the Role

This full-time position is perfect for someone wanting to use their accounting and bookkeeping skills to perform a variety of duties to ensure that the company’s daily accounting functions are run accurately and effectively. The individual will be supporting a small but efficient three-person finance team with daily tasks and projects. The successful candidate must have great attention to detail, be able to work on several tasks at hand independently and efficiently as well as have great computer skills. This position will also assist cross-train with other members of the finance team, and in particular, will assist with the monthly payroll processing. It is an opportunity to strengthen a professional portfolio through a variety of tasks and hone essential skills to develop one’s self.

Highlights of Key Responsibilities

  • Process and record invoices and payments in a variety of accounting software programs including Adagio, SchoolAdmin and Rycor
  • Perform day to day financial transactions, including verifying, classifying, computing, auditing and posting accounts receivable or accounts payable data
  • Facilitate payment of overdue customer accounts by sending statements and contacting clients
  • Support of monthly payroll processing
  • Respond to customer or vendor inquiries, resolve collection or payment issues, maintain good customer relations with parents, other parties and vendors
  • Issue receipts and respond to parents billing questions
  • Prepare reconciliations of accounts when necessary
  • Other duties as assigned to support accounts receivable and accounts payable


  • Demonstrated experience in an accounts payable or receivable role
  • Experience processing payroll
  • Strong attention to detail and organizational skills
  • Positive outcome on a current criminal record and vulnerable sectors check
  • Proficient in Microsoft Excel and other Office Suite products
  • Ability to work well independently and take direction well

Our Assets

Our culture is defined by REACH and that is visible in everything we do, including continuous efforts to be the employer of choice and to provide the best workplace for all employees. We offer a collaborative work environment and professional learning opportunities, all driven by our strategic plan. We also offer competitive salary, flexible benefits package, wellness allowance, matching RRSP program. This position is not tied to the school calendar, and offers four weeks of vacation to start, as well as additional two and a half weeks paid winter break!

All positions with the Headwater Learning Group require a positive outcome of a current Criminal Record Check, inclusive of Vulnerable Sector as well as satisfactory proof of COVID-19 vaccination status or acceptable proof of accommodation on the basis of a protected human rights ground.

Our Application Process

To apply through ADP Workforce Now, click the apply now button below. Please apply by September 24, 2021 to be considered for the role, we will continue to accept applications until the role is filled however it is not guaranteed your resume will be reviewed after the apply by date closes.

Cover Letter – General

Demonstrate how your skills and experience align with Calgary Academy’s philosophy and mission. After exploring the Headwater Learning and Calgary Academy websites, share what makes you feel particularly connected to the work we do and how you can help us achieve our goals!

Resume – General

Demonstrate your competencies, skills and experience.

We wish to thank all candidates for their interest in Calgary Academy but only those selected for an interview will be contacted.